General Submission Information

Oncology nurse navigators, care coordinators, nurses, clinicians, program staff, and researchers who work in the field of navigation with patients with cancer and cancer survivors are encouraged to submit abstracts for poster presentation. We encourage submission of abstracts that discuss any of the following areas related to navigation:

• Disease-specific navigation cases
• Side effect management
• Development of a navigation assessment tool
• Outcome measurements/metrics in navigation
• Survivorship program implementation

If you have any questions regarding the submission process, please contact absquestion@ons.org.

1. Important Deadlines

   • Abstract Submission Opens: Monday, February 13, 2017
   • Abstract Submission Deadline: Wednesday, May 10, 2017, 5 pm EDT
   • Notification Letters Sent: Mid-May 2017

2. Guidelines for Abstract Submission

   1. All abstracts must be submitted by the Primary Author electronically.
      
   2. Authors (including students) or institutions should not submit multiple abstracts on the same topic or from the same topic. If data are from a multi-site study, however, each site can submit one abstract.
   3. Authors are encouraged to write the abstract in a word processing file (e.g. MS Word) and then cut and paste the appropriate sections into the abstract system. Please be sure to ensure special characters used pasted correctly. No edits can be made prior to publishing.
   4. The final abstract (body of abstract) must be no more than 375 words (excluding the title and authors’ names/institutions). Abstracts that contain more than the specified number of words will not be reviewed. Check the word count of your abstract in a word processing program prior to cutting and pasting the sentences into the online submission form.
   5. The abstract cannot be submitted unless all required fields are completed.
      
   6. The abstract title should clearly indicate the nature of the subject. Acronyms should not be used in the title and should be written out on first mention.  A quantifiable objective must be submitted and the body of the abstract should be in paragraph form, using complete sentences, and avoiding special characters. Abstracts should include no more than six authors' names (first and last names), credentials, and institution or place of employment’s name, city and state. Abstracts should have all funding sources written out completely if applicable.
      
   7. For abstracts with more than one author, the primary author will be considered the contact person. The person designated as the presenting author must attend the conference in order for the poster to be displayed. (Abstract presenters receive a discounted registration fee.)
   8. Abstracts should include the following elements: background, methods, results, and conclusions.
   9. Abstracts must report on recent research findings, not descriptions of planned research.
   10. Abstracts must indicate the category and/or subcategory.
   11. Abstracts will appear as submitted but are subject to necessary grammatical edits.
   12. Abstracts MUST be submitted by 5 pm EDT, on Thursday, April 13, 2017.

3. Authorship

   Primary authors must be either a registered nurse, a licensed healthcare professional from another discipline (physician, pharmacist, physical therapist, etc.), or a doctorally prepared individual.

   Authors (including students) or institutions cannot submit more than two abstracts on the same topic or from the same topic. If data are from a multi-site study, each site may submit one abstract. 

   For abstracts with more than one author, the primary author is the contact person.

   Abstracts submitted must be of the author’s own completed work, work in progress, or work previously presented at the local or regional level. However, abstracts may not be submitted that contain information that has been previously published or presented to national or international oncology nursing audiences.

   All abstract submitters will need to complete the following forms in order to meet the ONS CNE Provider Unit requirements. These forms are available in the abstract submission system.

   • Full Disclosure/Conflict of Interest

   Financial relationships are relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g. stocks, stock options, or other ownership interest, excluding diversified mutual fund[s], or other financial benefit. Financial relationships can also include “contracted research” where the institution gets the grant and manages the funds and the individual is the principal or named investigator on the grant. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected. ANCC considers relationships of the person involved in the CNE activity to include financial relationships of a spouse or significant other. A relevant financial relationship is any relationship in any amount occurring in the past 12 months (as of the date that the form is completed) that creates a conflict of interest.  There is a lot of press recently on commercial influence over continuing education in medicine and nursing.  It’s important to identify potential conflicts to the planning team as well as to the audience. Without this information, there is not full disclosure. Without full disclosure there is the implication there is information to hide and bias is inherent in hiding information.

   • Warranty & Indemnity Form

   Warrant that you are the author of your presentation, that the presentation is original (except for such excerpts from copyrighted material included with the permission of the copyright owner) and that you indemnify or release ONS against any and all liabilities, claims, or damages that would arise. You agree that the presentation is your own work, excerpts of copyrighted materials are used with the expressed permission of the owner, presentation has not been developed as part of another presentation, and that it may be included within the ONS marketing materials.

4. Subcategories

   Abstracts must be identified as one of the following subcategories.

   • Programmatic: Depicts innovative programs or practices that are being used to create navigation programs and improve health care function of the adult, young adult, or cancer survivor as well as helping them to reach optimal survivorship.
   • Research: Studies that investigate recent efforts to improve process, implement process, measure success, develop best practices, reduce health inequalities, and improve disparities in oncology patients and survivors.
   • Solution(s) Posters: These posters are intended to highlight the utilization of approaches, methods, and tools that oncology professionals (nurses [navigators]/social workers/healthcare workers) can implement in a practical setting or in their facility/organization.

5. The Review Process

   1. Upon receipt, the abstract will be reviewed for compliance with the abstract instructions and assigned a number to ensure anonymity.
   2. Abstracts will be blindly reviewed by the ONA conference planning team to ensure they meet conference objectives.
   3. Abstract submitters will be notified.

6. Poster Requirements

   1. If the abstract is accepted, the presenting author must be available to present his/her poster at the welcome reception on June 15, 2017, from 6:30-7:30 PM.
   2. Poster dimensions are 3’ × 5’.

7. Permission to Reproduce

   All accepted abstracts will appear on OncologyNurseAdvisor.com and ONANavigationSummit.com preceding the conference, with accompanying news coverage of the presented posters after the conference has completed. By submitting an abstract it is understood that the primary author has the permission of the coauthors to reproduce the abstract as written.